Cross references in word 2016 not updating

12-Dec-2016 06:51

Sometimes these elements update as part of the steps above, but not always.You may sometimes experience that one or more cross-reference fields in a document do not show the correct content.Please link to the contents on this website instead.Please note that all free Word tips, macros, add-ins and demos are provided "as is" and without obligation. The add-in works with Microsoft Word 2007, 2010, 2013, 2016 on PC.NOTE: You must be using automated caption numbering, Word’s heading styles (mostly), and automated cross-references (x-refs) for these steps to work.If you have a document with several sections and automated table/figure captions and x-refs to these, you might wonder how you can update these numbers etc.Other types of referenced material in Word share the Update Field option and the F9 shortcut with cross-references.

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This article explains how these errors occur and how to manually repair and prevent them.

On the other hand, if you don't want to update other items, you need to select your cross-references more carefully.

Instead of selecting the entire document, select individual cross-references or a few paragraphs at a time to make sure you don't include items you want left alone.

For example, I start with: 2.3 Process Item 2.4 Notify Client And a reference to "See step 2.4 Notify Client" Where 2.4 is a paragraph number cross reference and 'Notify Client' is a paragraph text cross reference.

I then add a new item, so I've got: 2.3 Process Item 2.4 Check for Exceptions 2.5 Notify Client When I update I get: "See step 2.4 Check for Exceptions Notify Client As shown, the cross ref text is bolded as if it were now a heading, and it is showing the header titles for both 2.4 and 2.5.

This article explains how these errors occur and how to manually repair and prevent them.

On the other hand, if you don't want to update other items, you need to select your cross-references more carefully.

Instead of selecting the entire document, select individual cross-references or a few paragraphs at a time to make sure you don't include items you want left alone.

For example, I start with: 2.3 Process Item 2.4 Notify Client And a reference to "See step 2.4 Notify Client" Where 2.4 is a paragraph number cross reference and 'Notify Client' is a paragraph text cross reference.

I then add a new item, so I've got: 2.3 Process Item 2.4 Check for Exceptions 2.5 Notify Client When I update I get: "See step 2.4 Check for Exceptions Notify Client As shown, the cross ref text is bolded as if it were now a heading, and it is showing the header titles for both 2.4 and 2.5.

The article also introduces you to Doc Tools Cross Reference Manager – an advanced Word add-in that makes the work with cross-references much faster and easier and that can help you automatically repair and prevent cross-reference problems in the future.